Vacancy Announcement: Executive Secretary to the Ambassador (Closed)

The Embassy of Japan in Lebanon is currently seeking to employ an Executive Secretary to the Japanese Ambassador to Lebanon.

Job Description

• Coordinate the Ambassador’s schedule (official and social) and the official schedule of other senior staff as required.
• Manage and update the list of contacts.
• Assist organizing social and cultural events.
• Manage protocol documents including translation (Arabic-English) and provide administrative support to the Ambassador and to other senior staff.

Qualifications

• Residence in Beirut to work for the Embassy on a long-term basis.
• Excellent oral and written skills in Arabic and English – knowledge of French is a plus.
• Competent IT skills; good working knowledge of Microsoft Outlook, Excel, and Word.
• Proven Experience in providing high-level support to executives is desirable.

Practical Details

• Working venue: the Embassy of Japan in Lebanon, Serail Hill Area, Army St., Zokak El-Blat, Beirut, Lebanon
• Basic working hours: from 08:00 to 16:00, Mon-Fri (Lunch break 12:30- 13:30)
• Starting Date: May 17, 2023 (contract to be renewed on 2 years basis)
• Salary: to be determined based on experience and competence of the candidate and will be paid in US Dollars.

How to apply
Please send the following documents to admin@bt.mofa.go.jp by February 28, 2023.

• Copy of your ID card (or a substitute)
• CV in English containing your personal data (photo, work experience, education, and qualification/skills)
• Copy of certificate of your degree or of your most recent employment
• Personal Statement (why you would like to work for the Embassy)

Please note that only selected candidates will be contacted and invited for an interview.
Please also note that the Embassy will NOT return any of the documents submitted.